Minute of the Eassie, Nevay & Kirkinch Community
Association Board meeting held on Thursday 15th August 2013 at
Eassie & Nevay Hall
Present: Bradly Yule (Chair), Debra Ritchie, Jane Brewster,
Andrew Brewster, Marianne Jenkins, Andy Blackie
Apologies: John Hamilton
1. Welcome & apologies
Apologies for absence were given
2. Previous minute & matters arising
The previous minute had been accepted electronically and all
matters arising were on the agenda
3. Workgroups
a) Finance
John had submitted a report prior the meeting. He noted that
Andy had contacted ADC to request a final invoice of £3,200 to be paid out of
retention moneys. Andy had not yet received the invoice and will contact ADC
again. John said that OSCR did not require ENKCA to have to have a full audit
of the accounts and an independent examiner would be sufficient. However the
ENKCA constitution states that an audit will take place every year and this
would have to be changed. John suggested holding an early AGM and a provisional
date was set for 25th October.
b) Corporate
planning
There was nothing to report
c) Policy &
administration
Marianne will organise PAT-testing for appliances in the
hall and arrange to have the fire extinguishers checked. Andy will speak to
Alliance to discuss organising a contract to have the fire alarms tested
annually. The lights in the two small rooms are staying on after the rooms have
been vacated and the one in the store cupboard does not switch on soon enough.
Andy will arrange to have these problems corrected.
Matters arising –
In house fire risk
training – Bradly had this organised and completed the first one with the
Board after the meeting
Grants for solar panels – Debra had not been able to
find grants, just loans from energy companies. Andy will speak to Glendevon to
see if they know of any grants which may be suitable for ENKCA
Weekly rota –Marianne offered to update the rota for
checks in the hall
d) Business development – Andrew had created or
updated 4 email addresses (Directors, enquiries, bookings and publicity). He
will meet Melissa on 19th August to find out how to put the details
on the web site. Andrew brought a draft promotional flyer which was approved
and he will look at ordering some business cards on-line. He had done some research
on hall lets and recommended keeping the system fairly simple.
e) Events
Debra reported that the strawberry walk was well attended and raised £194 for hall funds. The events group was holding a series of afternoon teas on Sunday afternoons in
the hall which was proving to be successful. Lynsey Brown
had arranged a comedy night for the end of September and the events group will
hold a coffee morning in aid of the charity air ambulance in October. The
events group had offered to provide teas and baking at the children’s Halloween
party organised by community members. Andy said he may organise another themed
meal in October/November. Audrey Duffy had offered to help organise a
pre-Christmas lunch or afternoon tea with a Christmas theme. Debra will take this
idea to the events group.
f) Communications
Jane brought a draft newsletter to the meeting and said it
was nearing completion. She will meet Melissa to discuss the website on 19th
August. Andy and Andrew will arrange to erect the new notice board. The Board
agreed to buy a used picture hanging system at a cost of £240 subject to
approval from John.
g) Fund-raising
Debra reported that the landscaping project had started and
Andy gave an update on progress. He hoped to finish the blocks by the end of
the week.
h) Buildings and
maintenance
Andy was trying to finalise the last invoice from ADC. He
planned to re-paint the railings and re-varnish the front door.
i). Community
integration and junior council
There was no report
A.O.C.B.
Jane suggested having an “end of project” gathering once the
landscaping was finished. There would be an open invitation to all the
community and specific invitations to people had sponsored and supported the
work.
Jane had contacted Angus Council’s roads department to
request 3 signs for the hall directing traffic to its location. Angus Council
had offered to erect the signs at a cost of £1,000. It was decided not to go
ahead with this.
Date of next meeting
The next meeting will take
place on Monday 14th October at 7pm.