Minute of the Eassie Nevay & Kirkinch Community
association meeting held on Thursday 21st November 2013 at Eassie
& Nevay Hall
Present: Bradly Yule (Chair), Debra Ritchie, Jane Brewster,
Andrew Brewster, Marianne Jenkins, Amanda Garner, Andy Blackie, John Duffy
Apologies: Phillip Jenkins
- Welcome & apologies
Bradly welcomed everyone to the meeting and apologies for
absence were given.
- Previous minute
The previous minute had been accepted electronically
- Election of Office Bearer and allocation
of roles
Chairperson Bradly
Yule
Treasurer John
Hamilton
Secretary Debra
Ritchie
Events Jane
Brewster
Bookings Jane
Brewster
Communications John
Duffy
Fund-raising Debra
Ritchie
Policy & administration Marianne
Jenkins
Corporate planning Andrew
Brewster
Junior Council Amanda
Garner
Buildings & maintenance Andy
Blackie & Phillip Jenkins
4a Finance
John was unable to attend the meeting. Andy requested a
budget for fixtures and fittings maintenance/replacement and will contact John.
Debra mentioned that a community member had asked if money raised from events
could be set aside to pay for specific projects. Jane suggested there should be
a target for fund-raising each year. These will be discussed at the next
meeting.
4b Corporate
planning
There was nothing to report
4c Policy &
administration
Marianne will send each Director 2 policies for them to
review. It was suggested that a book be used to record items borrowed from the
hall so that individuals could sign to say when they had taken the items and
when they were returned. The P.A.T. testing of small electrical appliances will
be completed in December.
It was agreed that key-holders should accept some
responsibility for the hall e.g. opening the hall for events or contractors.
Their first name and phone numbers will be displayed on the notice board. The
need to sign the signing in book was discussed and agreement reached that it
should be reinforced.
4d Business
Development
Andrew had drafted a letter to go to the Council about the
school parents being asked to use the car park when collecting their children
from school.
4e Events
There had been no events since the last meeting but Andy was
in the process of organising the Hogmanay party. Tickets will be on sale soon
priced at £10 for adults and £5 for children. Volunteers are required to help
make stovies. The themed meal next year will take place in June or July.
4f Fundraising
Debra had sent the final request for payment to the Angus
Environmental Trust. The hard landscaping was now completed and now a small
group was looking at plants. Eleanor Gledhill had provided some assistance.
Debra could try to secure funds if she had full details of costs.
4g Buildings
maintenance
Andy reported that the outside railings and interior hallway
had been repainted. He had costs for regular fire maintenance which was
approximately £250 per year. The external lights were to be looked at. Andy
suggested the boiler clock was confusing and suggested another type might be
better. He will ascertain the cost. Andy will contact AD about the architect
certificate that they have requested be given to them prior to the completion
of the retention money.
Marianne suggested the store room could be better utilised
and Andy and Bradly will look at this. A new baby changing unit will cost approximately
£200, Andy will contact John Hamilton about buying one to put in the accessible
toilet. Marianne reported that the Angus Federation of Village Halls has a
meeting on 5th December to discuss energy efficiencies and
environmental improvements. It was suggested she could enquire about PV panels
and an electric charging point.
4H Community
Integration
Amanda said she was in the process of making a poster to
generate interest in the younger members of the community.
5
A.O.C.B.
John suggested the hall could be used as a resilience
centre, either for people to use as a base or as a centre point in the case of
bad weather. The hall would need an external socket to plug in a generator for
electricity and to identify people in the community who are housebound or who
may be in need of help should severe weather affect the community. Andy will
report back to a future meeting with the price for an external socket. John
also mentioned the possibility of an oil co-operative. He will look into this.
There was discussion about cars speeding through the
village. Andy will contact the Community Police man who had expressed interest
in giving a talk in the hall.
Jane mentioned that a group had requested to use the hall
for an event in the spring. The group had used the hall before and there had
been a few problems. Jane will ask for a deposit of £250 and insist that the
organisers must return to the hall the following day to ensure the hall had
been left in an acceptable state. The no smoking policy will also be reinforced.
The community clean of the hall will take place in March or
April 2014.
6. Date of next
meeting
The next meeting will take place on Thursday 23rd January
2014 at 7.30pm.