Minute of the Eassie, Nevay & Kirkinch Community Association
Board meeting held on Monday 2nd June 2014 at Eassie & Nevay
Hall
Present: Bradly Yule (Chair), Debra Ritchie, Jane Brewster, Andy Blackie, Andrew Brewster
Apologies: John Hamilton, John Duffy
1.
Welcome
& apologies
Apologies for absence were given. Amanda Garner had resigned
from the Board.
2.
Workgroups
a) Finance
John was unable to attend the meeting.
b) Corporate
planning/Business development/Junior Council
Andrew said there were just a few people following ENKCA’s
facebook and twitter feeds. Andy offered to take more photographs and publish
them on the facebook site. Each week’s events could be published on facebook to
inform the public about what is on. Information about events will be published
in “The Glack”.
c) Policy &
administration
Marianne had been unable to attend the meeting.
d) Events
There is no longer a Director to co-ordinate events but
planned events for this year will go ahead. Four larger events will take place
each year with less reliance on smaller ones. As bookings for the hall are
increasing there is a need to concentrate time on ensuring this does not become
too onerous for the booking secretary.
e) Communications
John Duffy had suggested that the e-mail list should be
refreshed. Bradly will draft a form for people to add their email address if
they wish to have communications from ENKCA. This can be left in the hall for
people to complete. Jane will ask
attenders of the yoga classes to add their details to the form if they wish to
be included.
f) Fund-raising
The £600 grant from the Angus Environmental Trust had been
received. Debra said she had advised funders of the garden that ENKCA would
erect a plaque with an acknowledgement of their contribution. Jane will contact
Astute to ascertain the cost. Bradly offered to make a temporary one if needed.
g) Buildings and
maintenance
There was a query about the café lights working but this
seemed to be intermittent. Andy will monitor this. Andy said the leak in the
store room had been located and he needed a dry day to go onto the roof to fix
it.
Andy and John had been working with Angus DEC to agree the
form of a note to record our sign-off of final snagging issues etc. including
making a final retention payment due of £3,200 (postscript – this has now been
agreed with ADC on 3rd June and a cheque will be issued covering all
retention issues. This does not release ADC from general building structure and
finishing warranties etc.).
Jane asked if the main hall could be re-painted as a couple
of weddings had been booked for the hall and interest in bookings was
increasing. It was suggested that washable paint be used.
Debra asked if the Board wished to have the hall cleaned
every week over the summer. As there are more bookings this summer it was
decided to continue with the weekly cleaning.
Andy and Bradly suggested they could make round table tops
which could be affixed to the café tables and easily stored. This will be
considered in the future.
Date of next meeting
Debra will ask for availability for the week
commencing 25th August before setting a date.