Minute of the Eassie, Nevay & Kirkinch Community
Association Board meeting held on Wednesday 15th April 2015 at
Eassie & Nevay Hall
Present: Jane Brewster, Andrew Brewster, Philip Jenkins,
Debra Ritchie.
Apologies:
Marianne Jenkins, Andy Blackie
1. Welcome & apologies
Marianne and Andy were unable to attend the meeting.
2. Finance
Debra
brought a new bank mandate for Philip and Jane to complete.
Jane
had been given a pen to check for counterfeit bank notes by Santander but the Board
agreed to consider purchasing a machine which was more reliable.
3. Business Development
Andrew
gave a presentation on a new style web site which the Board agreed would be
suitable as it was easy to use and would provide a facility for buying tickets
and goods online and making donations. This facility may be used in the future.
The site will cost £60 per year initially and £120 per year should the Board
decide to use the e-commerce facility. Andrew will liaise with Melissa Lawrence
and set up the new web site. It will not go live until the Board has approved
it.
4. Policy & Administration
Insurance – Jane mentioned that the insurance document
referred to cover for a wind turbine and not the flat plate solar water panels.
Debra will advise the insurance company of the need for this to be changed.
Hall capacity – Total hall capacity is now 195, Debra will
advise the insurance company about this.
5. Lettings/Events
Jane reported that there had been an enquiry about a wedding
in 2016. Shona Sutherland now has her own kitchen so will no longer hire the
kitchen for her chocolate workshops.
6. Communication
Jane asked if a paper newsletter could be written and
distributed around the area once again. There are some newcomers to the area
and she felt a newsletter with information about the hall would inform them
about regular and up and coming events. Andrew and Jane will draft the
newsletter.
7 Fund-raising
Philip sent photographs of the Art Nouveau bowl to an
auction room in Perth and asked for an approximate value but had no reply. He
will contact Taylors in Montrose.
Andy has a buyer for the old wooden benches. Jane will speak
to him about this as Mary is keen to have the ones she is storing removed.
Debra reported that her application to the Gannochy Trust
for outdoor garden furniture and chairs for within the hall was refused.
Jane suggested ENKCA could ask local businesses to advertise
on the web site and this money would be ring-fenced for specific projects. A
business may be willing to sponsor the newsletters.
There will be a coffee morning in May and helpers are
required.
New pillates classes will run on Wednesday mornings and
evenings starting at the end of April and another Yin Yoga class will be held
in May.
The local author James Robertson had agreed to give a talk
and ENKCA will share the profits with the Newtyle Path Network. This will be
held towards the end of the year. Cheese and wine will be served and included
in the entrance price.
8. Buildings
maintenance
Philip had bought seeds for the garden, 40% cornflower, 30%
corn poppy, 20% corn marigold and 10% Mayweed. Children from the school will
sow the seeds. The garden has been dug over twice, topsoil added and the ground
prepared for planting. 10 bags of stones and 3 bags of weeds had been collected
and Andrew and Jane will remove these.
Three of the four trellis panels had been erected and the
fourth will be added by the end of April. Bedding plants are required.
On 3rd July the main hall floor will be sanded.
The hall cannot be used on 4th and 5th July. This will
cost approximately £500 plus VAT.
Painting of the main hall will be £820 including VAT, a date
still has to be arranged. The Dado rail needs to be fitted first at 830mm fixed
above floor level.
Eye bolts at 2 – 2.5 metres above floor level will be fitted
so event organisers can hang bunting etc. Andy will source the bolts and Philip
and Andy will install them. Jane asked if this could be done before 22 May as
there will be a wedding in the hall and they have requested a facility for
hanging decorations. Philip will discuss this with Andy.
The leaking cistern in the ladies has been fixed.
Philip said volunteers are required to water the plants as
some are in danger of drying out. Debra offered to do this on Tuesday and
Thursdays.
The storage trolley was deferred until the next meeting.
9. Date of next
meeting
The next meeting will take place on Wednesday 13th
May at 7pm.
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