Minute of the Eassie, Nevay &
Kirkinch Community Association Board meeting held on Monday 21st
April 2014 at Eassie & Nevay Hall
Present: Bradly Yule (Chair),
Debra Ritchie, Jane Brewster, Andy Blackie, Marianne Jenkins, Philip Jenkins,
Andrew Brewster
Apologies: Amanda Garner, John Hamilton, John Duffy
- Welcome & apologies
Apologies for absence were given
- Workgroups
a) Finance
John had emailed information with
the current position. The payment to the company for maintenance of the hall
floor had been paid but not yet presented.
b) Corporate planning/Business development/Junior
Council
John Duffy had tried to contact
Michael Ryan regarding the information required for the web page but had been
unable to find a date and time to suit both of them. He will try again. Bradly
offered to help Andrew with making changes to the web page. It was suggested
that new photographs would be useful.
Debra had looked at the cost for a
BBC licence to show live events and found that a normal television licence
would cover this.
c) Policy & administration
Marianne asked everyone who does
the weekly checks to make sure the boiler is set at the correct date and time
before and after setting the programme for the week. On a couple of occasions
this had altered and affected the timing of the heating.
Marianne will ensure the
key-holder agreements are signed by the relevant people and will look at
storage solutions for room 2.
d) Events
Several events were planned for
the coming months but Jane was concerned that there was insufficient publicity.
Bradly will speak to John Duffy about this. There are 2 parties in the summer
which will use a bar run by ENKCA, Andy is organising this.
Andy suggested having another
themed meal evening and 12th July was agreed. It will be an Italian
meal and Andy needs someone to take responsibility for the bar on the evening.
Jane reported that lets are
increasing and she is unable to continue as the lead person for events as well
as bookings. She asked for a replacement for the events position. More people
from the community are needed to organise events and we may focus on four
larger events per year and dispense with the smaller ones.
Andy will let Marianne know how
many glasses are required for the bar and Jane will buy the microwave and
crockery that is needed.
Phillip gave Debra £100 from the
table tennis club which runs on Wednesday evenings.
e) Communications
There was no report as John Duffy
was not present.
f) Fund-raising
An additional £600 had been
secured from the Angus Environmental Trust for plants and shrubs in the garden.
Debra acknowledged the work that Phillip had put into this.
g) Buildings and maintenance
The solar panels had been checked
and were working well. Phillip and Andy will monitor this. The hall floor was
completed during the Easter break and ongoing treatment would cost
approximately £400 every 12 – 18 months. It was agreed that ENKCA should
establish a contract with the firm for ongoing treatment.
The light in the attic is
flickering, Phillip and Andy will look at this.
The plants for the landscaped
area will come on Friday 25th April. Phillip asked people to go to
the hall on Saturday 26th on the morning to help with the planting.
There is a leak in the store
cupboard but it is not certain from where it is coming. This will be monitored.
The threshold in the store is
ongoing
Date of next meeting
The next meeting will take place on Monday 2nd
June at 7.30pm.
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